Privacy Policy and Cookies Policy

Privacy Policy

INTRODUCTION
Moonlight Environmental Ltd provides consultancy, auditing, training and expert witness services.  The company is based at 94 Harbour Way, Folkestone, Kent CT20 1NB.  This privacy notice provides information about the personal information we process about you as a data controller, in compliance with the General Data Protection Regulation (GDPR).
Our ICO registration number is A8356048.
Please contact Dr Belinda Stuart-Moonlight at office@me-ltd.biz with any questions or requests about the personal information we process.

YOUR RIGHTS
We are committed to protecting your rights to privacy.  They include:

·         right to be informed about what we do with your personal data;

·         right to have a copy of all the personal information we process about you;

·         right to rectification of any inaccurate data we process, and to add to the information we hold about you if it is incomplete;

·         right to be forgotten and your personal data destroyed;

·         right to restrict the processing of your personal data;

·         right to object to the processing we carry out based on our legitimate interest

 THE PERSONAL DATA WE PROCESS, WHY WE PROCESS IT, WHERE IT COMES FROM AND THE LEGAL BASIS FOR DOING SO

LEGAL CASES
We process the personal data of individuals who are obtaining legal advice or are engaged in a legal dispute, and also the personal data of witnesses and others with links to the issues in the case
The personal data may include:

·         Names, contact details and dates of birth;

·         Financial information and bank details;

·         Health information;

·         Information about race, ethnic origin and sex

The personal data are generally provided by the person instructing us in relation to the legal issues, who is usually a solicitor.
We process the data because it is in our legitimate interests as an expert witness to do so. We need to see and analyse documents containing this information in order to provide our expert advice.
In relation to any special category personal data, such as health records or information concerning, race, ethnic origin, or sex, we rely on the legal claims basis for processing this data, in addition to our legitimate interest.
In many cases, an individual has consented to the transfer of their personal data to us. Where an individual has consented, he or she may easily withdraw it by notifying Dr Belinda Stuart-Moonlight at office@me-ltd.biz.

CONSULTANCY, AUDITING AND TRAINING
We process the personal data of individuals for whom we provide services, including their employees, learners and others linked with joint projects.
The personal data may include:

·         Names, contact details and dates of birth;

·         Financial information and bank details;

·         Health information;

·         Information about race, ethnic origin and sex

The personal data are generally provided by the person instructing us in relation to consultancy and auditing, and by the individual learner in relation to training.
We process the data because it is in our legitimate interests as consultants, auditors and trainers to do so.  We need to be able to communicate with clients and auditees to deliver commissioned services and fulfil obligations to trainees to provide certifications of achievement following training courses.
In relation to any special category personal data, such as health records or information concerning, race or ethnic origin, we rely on the contract basis for processing this data, in addition to our legitimate interest.
In many cases, an individual has consented to the transfer of their personal data to us.  Where an individual has consented, he or she may easily withdraw it by notifying Dr Belinda Stuart-Moonlight at office@me-ltd.biz.

OTHER PERSONAL DATA
We also process personal data pursuant to our legitimate interests in running our business such as:

·         Invoices and receipts;

·         Accounts, VAT and tax returns;

·         Insurance policies and related documents 

As an employer, we process personal data further to contracts of employment with our employees.  The information includes:

·         Names, addresses and contact details;

·         Pay and bank details, pay slips;

·         Curricula vitae, contracts of employment, references and appraisals;

·         Health information (in reliance on the occupational health exemption contained in the Data Protection Act 2018)

In our capacity engaging sub-contractors, we process personal data further to our terms of engagement.  The information includes:

·         Names, addresses and contact details;

·         Pay and bank details, pay slips;

·         Curricula vitae, contracts of employment, references and appraisals

RETENTION PERIOD
Personal data in legal cases is retained, where necessary, for six years in compliance with our professional indemnity obligations.  Where this is not necessary, it is destroyed on the conclusion of the case.
Administrative data is retained for up to six years as necessary, in the unlikely event there are queries from HMRC and the VAT commissioner. Where it is not necessary to retain the data for six years, it is destroyed as soon as possible.
Personal data relating to employees who have left our employment is also retained for up to six years as necessary.  This is the time limit for bringing a breach of contract claim.
Personal data relating to sub-contractors who are no longer engaged is retained for up to ten years, as considered reasonable should it be required by our professional indemnity insurers.

WHOM DO WE SHARE PERSONAL DATA WITH?
We share personal data internally strictly on a need to know basis.
Special category data and personnel files held electronically are encrypted with restricted access.  Hard copy special category and other personal data is stored securely with restricted access.
We do not share personal data with anyone external to the organisation, other than with:

·         Those who have instructed us as an expert witness or other expert witnesses engaged by the same legal team;

·         Outsourced service providers such as sub-contractors, virtual assistants, proof readers and off-site, hard-copy archive storage pursuant to GDPR compliant written contracts;

·         FSA, HMRC and the VAT Commissioner as they require;

·         With others pursuant to a court order

 INFORMATION COMMISSIONER’S OFFICE
If you have any concerns about the way your personal information has been processed, please contact Dr Belinda Stuart-Moonlight above.  Alternatively, you may contact the Information Commissioner’s Office on 0303 123 1113.

Cookie Policy

How and why we use cookies

We use cookies on this website to track usage data and to improve your experience as a user. Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser settings to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

Below is information on the cookies this website uses

After this section you will find instructions on removing cookies for all major web and mobile browsers so that you can find out about how to manage your cookies.

WordPress

Type
Persistent
Duration
1 Year
Description
WordPress is the Content Management System (CMS) that runs this website. It uses cookies when logging in and out and for remembering some of your settings. They are essential for proper website operation. They are only set if you are a registered user, so for most people it is not set at all. User data is all anonymous.

Blog/Post Comments

Type
Persistent
Duration
1 Year
Description
If you leave a comment on the website e.g. on a page, article or blog post, then a cookie may be stored to ‘remember’ your email address for the next time you post (should you choose the “remember me” option).

Cookies Policy

Type
Persistent
Duration
1 Year
Description
In the header of each web page on this site you will see a message alerting you of our privacy and cookie policy. If you’ve seen this message once, you probably won’t want to see it again. We use a cookie to remember this setting. User data is all anonymous.

Google Analytics

Type
Persistent
Duration
1 Year (_ga cookie) and 10 minutes (_gat cookie)
Description
To understand how people use our site, and to discover areas on our site with issues, we use Google Analytics. Most websites use some sort of analytics program like this. The data it collects helps us see things like how many people visit our site, which country they are from, how many pages they visited, how fast our site loaded, and so on. All data collected is completely anonymous, it does not identify you as an individual in any way.

Browser specific instructions to block and remove cookies

Internet Explorer
http://support.microsoft.com/kb/196955
Firefox
http://support.mozilla.org/en-US/kb/Cookies
Google Chrome
http://support.google.com/chrome/bin/answer.py?hl=en&answer=95647
Opera
http://www.opera.com/browser/tutorials/security/privacy/
Safari
http://docs.info.apple.com/article.html?artnum=32467
Safari iOS
http://support.apple.com/kb/HT1677
Android
http://support.google.com/mobile/bin/answer.py?hl=en&answer=169022
Blackberry
Turn off cookies in the browser
Windows Phone
Changing privacy and other browser settings